Easiest way to prepare multiple docs for an online application form
We’ve all been there: filling an online application form, having to supply documents along with the application form.
The constraints are usually that a single file is uploaded containing all the personal details: the filled in forms, the supporting scanned documents, everything. Usually there’s also a file size limit of 5Mb.
We’ll talk about how to do this as easy as possible. First, let’s break down the steps that are usually required.
For best result one would should use a scanner. Most printers these days have a scan function built-in.
But what if you don’t have a printer around you. No problem, you can use your mobile phone’s camera to scan your documents.
Place the documents on a table, white background works best, and take a picture of each page from right above it, making sure there’s plenty of light and the document is properly visible in the result.
So now we have a filled out form, in PDF format, and a few scanned documents, all images.
Sejda’s PDF Merge accepts both images and PDF files and will do the conversion automatically, so it’s simpler.
We now have a single PDF file, but it’s 20MB in size and the online application page won’t accept it. We can compress the PDF file so all the scanned images inside will be optimised to be smaller yet keep a good quality.
Ok, now the merged file has shrinked dramatically in size and we can upload it and complete the online application. Whew, that was a lot of work!
Scanning, merging, compressing all in one simple step
Scanning, merging, compressing, a lot of steps and sometimes it can be technically challenging.
It seemed there should be a better way. So we built a better way.
We’ve combined all these steps in a simple flow, that works like this:
Before you’d have to download the result from one task and re-upload it to the next. We’re trying to make workflows as smooth as possible, so we’ve connected the result from our task to the next.
Rename results before saving to Dropbox or Google Drive
Before you would have to first save the file to Dropbox, then go in your Dropbox and rename it. We’ve simplified this, now you can rename your file right from the results page.
Output filename patterns are remembered
Small things make a big difference. If you’re doing the same task twice, and you’ve configured your output filename patterns for the first task, most likely you’ll want to do the same second time as well. We’re making things easier, remembering your settings so second time you don’t have to re-configure them.
Drag multiple pages at once when combining and reordering
Our conversion algorithm focuses on PDF text document, optimising for legibility when creating the output Word document. This means that some complex layouts that look great in the original PDF will not be preserved in the .doc.
Text formatting and paragraphs, on the other hand, will be analysed and we’ll focus on preserving them.
Repetitive headers and footers like “Page 1″, “Page 2″ or “Title here - Chapter one”, “Title here - Chapter two” will be removed.
Images are also preserved, and we do our best to place them in the correct text context.
Use-cases with good results for the PDF to DOC converter are scientific papers with or without double column layouts, web articles, books.
Task is currently in beta, so expect some documents to crash or return poor results. If you find this feature useful we’d love to hear more about what works well for you and what needs more improvement.
Once you upload the PDF document you’ll see a preview where the first 30 pages are rendered transparently one on top of the other, so it’s easy to figure out what is the minimal bounding box that matches all of them.
Click and drag over the page preview to select the area to crop. Then click then “Crop PDF” button to continue.
Here’s a short animated walkthrough:
Hope you’ll find this feature useful. As always, we’d love to hear your opinion in the comments section below. Let us know if you find the feature useful or if there’s something we could improve!
We’ve had integration with Google Drive for a while now. Instead of uploading a local file, you could just pick it from your Google Drive.
But now things got even better. You can open your Google Drive files using Sejda right from the Google Drive UI.
- Right click a Google Drive file, choose “Open with” - Then “Connect more apps” - Search for “Sejda” then press “ENTER” - Click “Connect”, then press “Ok” - Dismiss the modal window - Right click the file again and choose “Open with” > “Sejda”
Here’s a visual walk-through the whole flow:
And then, once your Sejda results are ready, you can now save them directly to Google Drive.
We think that’s going to make for a smoother integration with Google Drive.
Files are uploaded over a secure encrypted connection and are kept private. From a privacy perspective, this is good enough for most people.
Sometimes though you need to work with files that have special privacy considerations. Client data, confidential information that you are not allowed to upload to a third party service. Business files that cannot leave your network.
For these scenarios you need peace of mind privacy.
We’ve build Sejda Desktop for this. It works offline. Files are processed on your computer.
Sejda Desktop offers the same features as the cloud service: the same tasks, the same friendly user interface.
Online or on premise: it’s up to you. Sejda Desktop is available for all PRO subscribers.
New features: Extract pages and Set header & footer
We released a new version where two new pdf manipulation tasks have been implemented and are now available for you to use.
Set header and footer: you requested and we implemented. As its name suggests, this new task lets you add a label and/or a numbering as header or footer to your pdf documents. Some basic configuration is available and you can set the font type, font size, alignment…
Extract pages: this was the most voted task. With a super easy interface you can select pages you want to extract from your pdf document. Some predefined page selection is available (even, odd) or you can set page ranges you want to extract.
You will also find some improvement and bug fix here and there.
Larger quotas, protected pdf support, merge file reorder and more
Lately we’ve been busy adding more features to Sejda. It’s been a big release, so here’s what’s new:
You talked, we listened. New size limit per file is 50MB, and there is a maximum of 10 files per user. If you want to upload an 11th file that’s fine, but we’ll remove the first one.
There’s also a limit of 50Mb for the total size of all input files selected as inputs per manipulation.
Protected pdf support
Sejda now supports pdf files that require a password. When we detect a protected pdf file we will ask for the password to open it in order to continue.
Merge file reordering
Sometimes it’s handy to reorder the files to be merged after they were uploaded. We added drag and drop reordering to the merge parameters screen.
We found and fixed few bugs related to stability of the background task processing. Tasks should run faster now, and on the Results screen there is an indication of how many others are waiting for their pdf files to be processed together with you.
Forms were simplified, we removed some settings related to the pdf output that were not used much. The main manipulation forms are now cleaner and hopefully easier to use.
Hope you’ll find Sejda better and as usual, let us know how we can make it even better!
Set Pages Label: This popular feature allows you to set different labels to pages in the document overview panel. Different numbering styles are supported, such as arabic and roman, uppercase and lowercase. A label prefix can be specified. Here’s some examples:
Thank you all for the feedback we received so far, keep it coming!
Rotate: Rotates pages from pdf file 90, 180 or 270 degrees. Can choose between rotating all pages, every odd or even page, or specifying a single page to be rotated.
Encrypt/Protect: Password protect pdf files, requiring a password to open the file (called user password). Apply certain restrictions such as print, edit, copy, fill (which can be edited by an admin using the owner password). Choose between 128 and 40 bit, AES and RC4 encryption algorithms.
We also improved other parts of the website
made it easier for you to send feedback, directly from the webpage, without emailing us, by clicking the blue ribbon.
added more details to failed tasks for which there’s a known reason: “Ops, the file is not actually a pdf”, or “Hmm, that document doesn’t have page 13”
We released a new Sejda.com website version, fixing some recent issues related to file uploads on Internet Explorer/Windows platform.
We noticed some of you were trying to manipulate pdf protected files, which are not yet supported. This release doen’t bring support for that yet, but it does improve the feedback we give when protected files are used.
As you know we recently launched the first Beta release of our web interface for Sejda. Sejda.com is our effort to bring online all the nice pdf manipulation features Sejda.org offers. Now you may be confused, how are pdfsam.org, sejda.org and sejda.com related to each other?
sejda.org: Quoting from the FAQ “Sejda is a Java library meant to simplify some common Pdf documents manipulations like split, merge, rotation..”. It’s like the center of our little pdf manipulation universe, it’s the natural evolution and a complete rewrite of the pdfsam-console (the pdfsam component that provides all the pdf manipulation logic). It is written with more then 6 years of pdfsam and Java experience on our shoulders and it’s (hopefully) much more stable, powerful and extendible than the pdfsam-console. Sejda.org is open source, free and it comes with a command line interface you can use to perform all the available pdf manipulations (starting from the most common split and merge till the new pdf to tiff conversion).
pdfsam.org: Pdfsam is the application most commonly used to divide or combine pdf files, it’s open source and free and will soon use sejda.org as core library for pdf manipulations. We are the authors of pdfsam.
sejda.com: It’s our effort to bring online all the nice features of sejda.org letting you split and merge (and more) your pdf documents online. It’s still in its infancy (beta), it’s moving first steps toward stability and we are working hard to improve it. It’s currently free with some limitations on files size, you can use it and test it and send us your feedbacks or thoughts which are very welcome. With sejda.com we closed the circle, sejda.org as command line interface, pdfsam as graphical user interface and sejda.com as web interface.
Every feedback is much appreciated, feel free to drop us an email with your thoughts, ideas or opinions.
Some pdf documents have an outline on the left side, listing chapters and subchapters. This outline acts as a list of bookmarks, usually you can click on a bookmark and navigate to that part of the pdf file.
Splitting by chapters
So, let’s say we would like to split this pdf file and create multiple pdf files, each containing one separate chapter.
Using the sejda.com app‘s split by bookmarks feature you can do that. And you have options to customize. Select bookmarks level as 1 to split the document at each top level chapter.
Splitting by sub-chapters
But maybe you would like to create a separate document for each sub-chapter. You can do that by selecting the bookmarks level as 2 or 3, depending how deep the sub-chapters are in the bookmarks outline.
Selecting only some of the bookmarks
If you want to select only chapters that match some regular expression, such as, let’s say, they all start with “Chapter”:
“Chapter I: The beginning of the story”
“Chapter II: The plot thickens”
That’ easy. There’s an option to specify a bookmark’s matching expression. For the example before, that would be (.*)(Chapter)(.+)
The crazy-looking format is called “regular expressions” and it’s quite powerful, but also technical. If you don’t know much about these regular expression, don’t worry. Just type anything instead of “Chapter” in the example and it will work just fine.
So, I hope you will find splitting pdf documents by bookmarks a breeze.
Split pdf files by bookmarks. Flexible options include deep level booksmarks, where you can select which level of bookmarks generates the split. If only part of the bookmarks are targeted, there’s an option to specify a regular expression to match only desired bookmarks.